Privacy

Last updated 13 November 2026

Whose data this is

Companies use UNIQ HRMS to keep records about their own employees. The company decides what is recorded and who can see it; we store and process that data on the company’s behalf and only to provide the service. We handle personal data in line with Malaysia’s Personal Data Protection Act 2010 and, where they apply, UK and EU data protection law.

What we keep

Employee records entered by the company (such as name, contact details, job, leave, attendance, claims and payroll), files uploaded to it, and the account details of the people who sign in. When staff clock in, the location they clock in from is recorded so the company can check it against the work location.

How it is protected

Uploaded files are encrypted on our servers, passwords are stored as one-way hashes, and every company’s data is kept separate so no company can see another’s. Connections to UNIQ are encrypted.

What we don’t do

We don’t sell personal data or use it for advertising. We share it only with the services needed to run UNIQ — hosting, email delivery and payment processing — or where the law requires.

This website

The website does not use advertising or tracking cookies. If you send a message through the contact form, we keep it so we can reply.

Your rights

Employees can ask their employer to see or correct their records. Anyone can contact us about their data through the contact page.